EXECUTIVE COMMITTEE
Some directors are elected to officer positions who make up the Executive Committee. Current Executive Committee members are Ben Welch, Molly Allen, Jacqulyn Borton, and Brandy Myers
PRESIDENT
Ben Welch
ben.welch@eysaeatonville.com
The President is the senior board member and is responsible for
overseeing the association’s officers. The President prepares meeting agendas and presides over all board meetings. The President is
responsible for the general oversight of the association’s officers and
directors and is responsible for ensuring that the association is on
target with its mission statement. The President is responsible for
securing insurance policies sufficient for the operation of the association and is responsible for pursuing grant opportunities. High School Representatives work under the direction of the President.
VICE PRESIDENT
Molly Allen
molly.allen@eysaeatonville.com
The Vice President acts in the President's capacity should the president be unwilling or unable to do so. The Vice President ensures that the association’s liability waiver provides sufficient
protection and ensures that the association’s
non-profit status remains valid. The Vice President is responsible for the
oversight of the Director of Storage, Director of Inventory, and both Director
of Equipment positions. The Vice President is responsible for
ordering program equipment.
ATHLETIC DIRECTOR
Brandy Myers
brandy.myers@eysaeatonville.com
The Athletic Director is responsible for overseeing the administration of
all association program volunteers. The Athletic Director is responsible
for ensuring that all volunteers comply with eligibility standards adopted
by the board (background checks, concussion certifications, etc.). The
Athletic Director is responsible for the oversight of the Director of Fields
and Courts, the Director of Rules, the Director of Game Officials, and
the Director of Coaches positions.
REGISTRAR
Jacqulyn Borton
jacqulyn.borton@eysaeatonville.com
The Registrar is responsible for building the registration and
program platforms for each program and for creating game/playoff
schedule. The Registrar is responsible for the general oversight of
community communication and is responsible for recommending
program enrollment fees to the Executive Committee for approval. The
Registrar is responsible for the oversight of the Director of Facilities, The
Director of Pictures, and the Director of Communications positions.
SECRETARY
Jacqulyn Borton
jacqulyn.borton@eysaeatonville.com
The Secretary is responsible for recording meeting minutes and is
the official custodian of all EYSA documents requiring physical and
virtual retention, unless otherwise noted in these bylaws. The Secretary
is responsible for the oversight of the Director of Uniforms and the
Director of Assessments positions.
TREASURER
Laura Karlin
laura.karlin@eysaeatonville.com
The Treasurer is responsible for presenting financial reports, as
required. The Treasurer maintains financial records in a manner to be
readily available for review and shall serve as the custodian of receipts
relevant to financial transactions. The Treasurer is responsible for
ensuring that all federal, state, and local tax requirements are met. The
Treasurer is responsible for the direct oversight of the Director of
Awards, the Director of Advertising, and The Director of Fundraising
positions.
POSITION #1, DIRECTOR OF COACHES
Espen Pyrtek
espen.pyrtek@eysaeatonville.com
Recruits and retains volunteer coaches. Facilitates necessary coach
clinics/meetings. Creates/maintains/updates coach codes of conduct.
Investigates allegations of coach conduct violations as outlined in the
policy manual. Responsible for ensuring that all coaches complete
required documentation/certifications. Responsible for signing coaches
up for practice schedules and maintaining practice schedule.
POSITION #2, DIRECTOR OF FIELDS & COURTS #1
Nancy Martin
nancy.martin@eysaeatonville.com
Ensures that all facilities are in acceptable condition for use. Facilitates
any needed repair of facilities prior to each program. Responsible for
scheduling field prep, tracking payments owed to field preppers,
submitting field prep payment requests to the Treasurer, and for the
distribution of payments to field preppers. Responsible for scheduling
access to facilities for practices and games.
POSITION #3, DIRECTOR OF GAME OFFICIALS
Molly Allen
molly.allen@eysaeatonville.com
Recruits all program game official. Facilitates necessary training clinics
and game official meetings. Creates, maintains, and updates game
official codes of conduct. Investigates allegations of game official
conduct violations as outlined in the policy manual. Responsible for
scheduling game officials and documenting game official payments.
Submits game official payment requests to the Treasurer and is
responsible for the distribution of payments to game officials.
POSITION #4, DIRECTOR OF EQUIPMENT #1
Nancy Martin
nancy.martin@eysaeatonville.com
Assists the Director of Equipment #2 with building equipment bags.
Creates/maintains a log of equipment issued to coaches. Facilitates
equipment delivery to coaches and serves as the primary point of contact
for issues related to equipment. Submits equipment orders to the Vice
President. Responsible for facilitating the building of goals, nets, hoops,
etc.
POSITION #5, DIRECTOR OF EQUIPMENT #2
Naomi Fulmer (interim)
Assists the Director of Equipment #1 in building equipment bags.
Facilitates equipment returns from coaches. Oversees the return and
unpacking of gear bags. Responsible for facilitating the disassembly of
goals, nets, hoops, etc.
POSITION #6, DIRECTOR OF RULES
Nancy Martin
nancy.martin@eysaeatonville.com
Creates draft rules for each program. Provides draft rules to coaches for
review and to the Executive Committee for approval. Distributes approved rules to coaches. Serves as the investigative body for issues related to
non-conduct program rule violations as outlined in the policy manual.
Serves as the primary point of contact for issues related to non-conduct
program rule violations.
POSITION #7, DIRECTOR OF INVENTORY
Ben Welch
ben.welch@eysaeatonville.com
Establishes and maintains equipment inventory levels and ensures that
all EYSA property is adequately labeled; that all equipment is in
serviceable condition for use. Submits inventory orders to the Vice
President. Facilitates the maintenance of the Gator.
POSITION #8, DIRECTOR OF FACILITIES
Espen Pyrtek
espen.pyrtek@eysaeatonville.com
Submits facility use requests. Ensures access to facilities is available,
(keys, alarm codes, etc.). Maintains the Eatonville School District’s
online facility master schedule.
POSITION #9, DIRECTOR OF STORAGE
Ben Welch
ben.welch@eysaeatonville.com
Responsible for the overall organization of EYSA storage facilities.
Facilitates the maintenance/repair of storage facilities and ensure their
overall security. Maintains an inventory of distributed storage facility
keys.
POSITION #10, DIRECTOR OF ASSESSMENTS
Cory Anderson (interim)
Responsible for facilitating program assessments. Develops a means of
assessing player skills to aid in the teambuilding process. Recruits
volunteers, establishes assessment drills, submits necessary facility use
request to the Director of Facilities.
POSITION #11, DIRECTOR OF COMMUNICATIONS
Raven Buchta (interim)
Reviews social media messages and “contact us” emails from users and
forwards them to the appropriate director. Maintains the association’s
website and communicates game information regarding rainouts and
other exigent topics to parents via social media. Regularly checks the
EYSA mailbox and distributes mail to the appropriate director.
POSITION #12, DIRECTOR OF FUNDRAISING
Vacant
Manages concession operations. Provides a monthly financial report to
the Treasurer related to fundraising revenue and expenditures. Serves as
the point of contact for issues related to fundraising and scholarships and
serves as the coordinator for the association’s participation on local
fundraising opportunities. Responsible for updating the qualification
requirements for scholarships and coordinating volunteer schedules
related to scholarships. Actively seeks out sponsorships from outside
sources and serves as the primary point of contact for issues related to
grants/fundraising.
POSITION #13, DIRECTOR OF ADVERTISEMENT
Kristina Hayes
kristina.hayes@eysaeatonville.com
Facilitates the advertisement of association programs and vacant board
positions. Creates and distributes program flyers to schools, business and organization that may help increase program enrollment.
Responsible for securing end of season banquet venues.
POSITION #14, DIRECTOR OF UNIFORMS
Jacqulyn Borton
jacqulyn.borton@eysaeatonville.com
Facilitates the ordering, pick up, review, and delivery of uniforms.
Responsible for the selection and overall design of uniforms. Serves as
the primary point of contact for all issues related to uniforms.
POSITION #15, DIRECTOR OF PICTURES
Jessica Davis
jessica.davis@eysaeatonville.com
Schedules each program’s picture day and facilitates vendor access to
venues. Facilitates the distribution of order forms and pictures. Ensures
that facility use request are submitted and serves as the primary point of
contact for all issues related to pictures.
POSITION #16, DIRECTOR OF AWARDS
Flory Cortez
flory.cortez@eysaeatonville.com
Orders, picks up, and verifies the accuracy of the awards order and
coordinates their distribution. Responsible for the selection and overall
design of program awards. Coordinates end of program banquets/parties
and maintains a positive working relationship with businesses providing
these services. Maintains sponsor perpetual trophies.
POSITION #17, DIRECTOR OF FIELDS & COURTS #2
Espen Pyrtek
espen.pyrtek@eysaeatonville.com
Orders, picks up, and verifies the accuracy of the awards order and coordinates their distribution. Responsible for the selection and overall design of program awards. Coordinates end of program banquets/parties and maintains a positive working relationship with businesses providing these services. Maintains sponsor perpetual trophies.
POSITION #18, DIRECTOR OF SAFETY
Ben Welch
ben.welch@eysaeatonville.com
Responsible creating policies and procedures that ensure participant and spectator safety during EYSA events. Conducts routine facility inspections to identify potential hazards and shall monitor volunteers to ensure that they’re following safety procedures while performing their duties. Responsible for ensuring that all first aid devices and inventory are in serviceable order and are readily available for use. Responsible for compliance with Emergency Medical Authorization forms.
HIGH SCHOOL REPRESENTATIVES (2 positions, limited term)
Position #1 - Ruby Skelton
Position #2 - Vacant
There shall be two positions on the board reserved for high school-aged
students who have a desire to participate in the administration of the
association. Individuals wishing to serve as a High School
Representative must be elected to the board by a quorum and are not
subject to the three consecutive meeting requirements. Once elected to
the board, High School Representatives shall have the same privileges
and authority as a director, unless otherwise noted in the bylaws.
Regardless of when a High School Representative was elected to the
board, their term shall automatically expire yearly on June 30th.
High School Representatives shall be eligible to receive community
service credits for their service on the board. The High School
Representatives positions shall be delegated responsibilities as deemed
necessary by the President. High School Representatives shall be
eligible to receive payment for officiating and field prep activities.